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Event Planning Resources

Audio Visual and Recording Support, x4657
Academic Media Technologies (AMT) specializes in crafting solutions to meet your event's needs and has extensive experience in supporting venues throughout campus.

Campus Programs & Community Relations, x4696
Auditorium services can provide choral and platform risers, Beckman and Ramo Auditorium stage technicians, music stands, and ushers.

Campus Promotion
Advertise your event to the Caltech community on the campus Master Calendar.

Conference Websites & Online Registration, x8093
Contact the E&AS Communications Office for assistance with conference and seminar websites including online credit card registration systems, databases of participants, and online abstract submission and review.

Custodial Services, x6571
For chairs, tables, easels, and clean-up.

Facilities Management Department, x4717
A 24-hour service for various support activities including electrical assistance, air conditioning, and heating needs in all rooms.

Room Reservations
Visit our list of online rooms and reservation calendars for different rooms on campus. If a room you want to reserve is not on that list, contact the Registrar, x6354, for more information.

Security, x4701
Event notification, emergencies, access to buildings, escorts, parking information, and permits.

Signage, x6701
Graphics Arts Facilities and Mail Services can create flyers, announcements, and brochures.